J-8 Force Structure, Resources, and Assessment The California Military Department is a diverse, community-based organization comprised of four pillars: the California Army National Guard, the California Air National Guard, the California State Military Reserve and the California Youth and Community Programs. Across our organization, we are committed to improving, preparing and protecting our communities, state and nation. The California Military Department – we are a force like no other. Mission The mission of the State Comptroller is to advise The Adjutant General on all financial resources appropriated by State Legislature or Federal Government reimbursable agreements and ensure the department is compliant with state and federal fiscal policies. Core Competencies • Prepare and administer the Military Department’s annual state budget. • Administer state accounting systems. • Support state emergencies with rapid procurement and payroll processing for Service Members ordered to Emergency State Active Duty (ESAD). • Administer procurement program for purchases, leases, rentals, repairs, and construction contracts. The State Comptroller handles state funds and federal reimbursements for the Department. Here you will find information dealing with the Comptroller Directorate, the State Budget Branch, the Accounting Branch, and the Purchasing and Contracting Branch. Accounting BranchCaESADSPurchasingContractingState Budget and Accounts Payable Mission Records budget authorizations and expenditures and processes the receipt and payment of funds. It is the current fiscal year management component of the Comptroller’s Office and is comprised of the State Accounting Section, Federal Budget and Accounting Section, and the Accounts Payable Section. State Accounting Section: Administers the California Statewide Accounting and Reporting System (CALSTARS) and related aspects of encumbrance procedures, administrative control of fund expenditures, accountability of all appropriated funds, and accounts receivable. Prepares reports to fund managers and distributes checks and warrants. Federal Budget and Accounting Section: Coordinates the preparation and assimilation of federal reimbursement budgets; directs the accounting system pertaining to the expenditure of federal funds and prepares reimbursement billings. Ensures that federal agreement procurement requests are authorized and coordinates document flow for supplies and services. Prepares billings for programs supported by federal funds and reimbursements. Points of Contact State Accounting Section: (916) 854-3369 Federal Budget & Accounting Section: (916) 854-3563 Mission Provides the employees of the Military Department the tools necessary to submit travel claims. We provide training to ensure that all state guidelines and regulations are adhered to so that claims can be processed and paid in an efficient and timely manner. ESAD Forms and Information CalATERS Global Authorization Form CalTravel Store Training State Travel Handbook.pdf Travel Slides and Test.pptx How to Access California State Travel Program (CalATERS) on GuardU Trifold Travel Tips.pdf New Per Diem Rates (Sept 1, 2013).pdf Rentalcarpolicy.pdf TB 13-08 Rental Car pick up procedures change.pdf Points of Contact: Travel Administrator: (916) 854-3525 CaESADS NCOIC/RSAD Manager: (916) 854-3468 Mission Provides procurement services to the Army and Air National Guard for purchases through the state procurement system. The Purchasing Section utilizes mandatory sources (State Price Schedules, Prison Industry Authority, State Contracts, and Material Services items), California Multiple Award Schedules (CMAS) and competitive sources (lowest responsive bidder) to acquire goods and services. The Military Department’s delegated authority (competitive bidding) is limited to $100,000 for commodities, $100,000 for commodities awarded to small business competitive bids and $1,000,000 for Information Technology purchases. Purchases exceeding these limits are procured by the Department of General Services. Department of General Services State Contracting Manual Vol. 1 (Non-IT Services) State Contracting Manual Vol. 2 (Non-IT Goods) State Contracting Manual Vol. 3 (IT Goods & Services) Purchasing Section: (916) 854-3617 Mission Provides all contracting services for the State Military Department that involves the expenditure of state funds and the mixture of state and federal funds. These services are provided as required for all of the National Guard Armories, Training Sites, Air National Guard Facilities, Youth Programs etc. The contract services include refuse, pest control, maintenance and repair services, and public works projects. Additional Links: Public Contracting Code Purchasing Section Small Business Disabled Veteran State Contracting Manual Vol. 1 ( Non-IT Services) State Contracting Manual Vol. 2 (Non-IT Goods) State Contracting Manual Vol. 3 (IT Goods & Services) Points of Contact Contracting Section: (916) 854-3617 Mission State Budget Section: Prepares annual departmental budget for submission to Department of Finance; develops detailed program budget allotments; makes short and long-range expenditure projections; recommends adjustments and redirection of available resources to support departmental programs and objectives. Accounts Payable Section: Receives, reviews, and processes all invoices and claims submitted to the Military Department for payment. Schedules payment of claims through the State Controller’s Office (SCO) for direct mailing of warrant to payee. Enters all payment transactions into CALSTARS as payments are processed. Reviews and processes State employee travel (also moving and relocation) expense claims in accordance with CAL ARNG 55-1/CA ANGR 173-30. Revolving Fund checks are issued by the Military Department Accounting Branch, in lieu of SCO scheduling when appropriate, primarily to take advantage of discounts for prompt payment and emergency needs. Additional Links: Department of Finance Points of Contact State Budget Section: (916) 854-3696 Accounts Payable Section: (916) 854-3375.